Frequently Asked Questions
Is there a geographic focus to the program?
There is no specific geographic focus for the map itself, but the organization
requesting funding must have its headquarters within select countries in Africa mentioned in
the Eligibility section, Australia, Brazil, Canada, France, Germany, Italy, New Zealand,
Spain, Switzerland, the Netherlands, US or UK. We expect that the maps layers you create will
have impact in the areas your organization is working in.
What type of entity do I need to be in order to be considered?
Eligibility requirements are explained on the Eligibility
Where and when should I submit my proposal?
Proposals should be submitted online via the Application by April 18, 2013, as stated in
page. We hope to notify all applicants by May
17, 2013. Finalists will be asked for a more detailed Statement of Work with project mocks,
more information on the amount of funding needed and the developer who will build the map. If
you are a finalist, you will have 2-3 weeks to complete a Statement of Work, and the deadline
for the Statement of Work is May 20, 2013.
When and how can I expect to hear about the decision on my application?
We hope to respond to all proposals within 4 weeks of the submission deadline. If you
are selected to move forward, we will contact you to request a Statement of Work.
What are the criteria for evaluating grant applications?
The criteria are explained on the Eligibility page.
What is the average funding amount you will award?
Average range of awarded grants given will be between $10,000 and $20,000, but funding
requests may be above or below this average.
Is there a deadline to complete my map project?
Yes, mapping projects should take between 4-6 months to complete. We will ask for a
final report upon completion of the map project. We may also follow up with you after the map
has been live for a while to assess the impact of the grant.
My organization has little or no technical staff. May I still apply?
Yes. While it is important that your proposal be technically feasible within the
capabilities of electronic mapping tools, you do not need to have the capacity to complete
the project with your own staff. If your proposal is selected to be a finalist, you will be
asked to submit more detail about your project, as well as show proof that you have an
in-house developer or have selected a third-party developer, in the form of a Statement of
Work (SOW). The SOW defines the work activities, deliverables, timeline, and pricing agreed
upon between the developer and the nonprofit organization. We can point you to resources,
such as the Google Earth Outreach
, to find developers if you need assistance. We will also ask for
project mocks and agreement on the measurable outcomes of your project.
Does the money have to go towards a developer working on this project?
Yes, all funds must go towards a developer (either in-house or third-party) for his/her
work on the project stated in your application. The money cannot be used for other purposes,
such as equipment, administrative costs, or other staffing costs.
If I am selected for a grant as part of this process, do I have to take it?
No, if at any point during this process you do not wish to accept a grant, you are under
no obligation to do so.
Is there a deadline for completing my map project?
Yes, you should have completed your map project within 4 to 6 months of receiving the
award letter from the Tides Foundation.
If a Google employee or director or affiliated person is already a board member or
affiliated with my organization, may I still apply?
Yes, if you clearly disclose all the facts about that relationship in your submission.
If, in our judgment, making a grant to your organization would call into question the
objectivity or integrity of our processes, we won't be able to advance your submission to the
Will you sign a Non-Disclosure Agreement (NDA)?
Because of the expected volume, Google will not be able to sign NDAs at this stage. If
there is confidential information that you cannot include without an NDA, do not include it
in your proposal or your application. Please know that judges will be reviewing many
submissions, and at any time Google Earth Outreach may make grants to entities similar to or
competing with applicants.
Can I meet with Google Earth Outreach in person?
Due to volume we are unfortunately unable to meet in person with all applicants.
Organizations selected for grants will be contacted by email.
Is there an entry fee?
Can I submit two proposals?
You may submit more than one proposal. Per the criteria on the Eligibility
page, we will be evaluating proposals based
criteria such as quality and likelihood of success and impact.
In what language should my response be written?
For administrative purposes, we require that all submissions be in English.
Will Google publicize my maps after completion?
We are unable to make commitments in advance. However, we are interested in giving
exposure to high quality maps that are intended for public use. We will discuss relevant
opportunities on a case by case basis upon project completion.
What are the other legal rules of engagement?
All statements made in the course of the grant application process, and any pre-grant
discussions, understandings and agreements resulting from this process are preliminary.
Applicants are expected to propose a realistic and achievable work project for any grant, and
to adhere in good faith to the scope and timeline of the work project proposed in the
application. The initiation and continuation of any process does not constitute or imply any
commitment of any kind by Google Earth Outreach or of Tides Foundation. Google Earth Outreach
has no obligation whatsoever to any applicant until a formal written grant agreement or award
letter is executed, and then only to the extent set forth in such document. Google Earth
Outreach reserves all rights to (i) reject any proposal; (ii) terminate this application
process; (iii) negotiate with one or more grant applicants; (iv) make no award to any of the
grant applicants or grant finalists; (v) award a grant to one or more grant finalist; and
(vi) modify the requirements and terms of this process and request revised proposals from
some or all of the applicants. Google Earth Outreach is not under any obligation to reveal
how a proposal or any responses were assessed or to provide information relative to its
decision-making process. The grant application process, and Google Earth Outreach's receipt
of applicants' proposed work projects, does not commit Google Earth Outreach to reimburse
applicants for any costs incurred in submission of their proposals. Only members of the
authorized Google Earth Outreach evaluation team, meeting in their official capacity, can
clarify issues or render any opinion regarding the grant application process. No individual
member of Google Earth Outreach, employee of Google, agent of Google, or member of the Google
evaluation team is empowered to make binding statements regarding this process.
What if I have other questions?
If you have questions about the application process, please email firstname.lastname@example.org
-- this email address will be monitored until the application deadline, April 18, 2013. We
appreciate if you do not use this email to ask about status updates on your specific