US20090039152A1 - Apparatus for Accrediting Event Participants - Google Patents
Apparatus for Accrediting Event Participants Download PDFInfo
- Publication number
- US20090039152A1 US20090039152A1 US12/061,042 US6104208A US2009039152A1 US 20090039152 A1 US20090039152 A1 US 20090039152A1 US 6104208 A US6104208 A US 6104208A US 2009039152 A1 US2009039152 A1 US 2009039152A1
- Authority
- US
- United States
- Prior art keywords
- participants
- valid
- pass
- participant
- event
- Prior art date
- Legal status (The legal status is an assumption and is not a legal conclusion. Google has not performed a legal analysis and makes no representation as to the accuracy of the status listed.)
- Abandoned
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Classifications
-
- G—PHYSICS
- G07—CHECKING-DEVICES
- G07C—TIME OR ATTENDANCE REGISTERS; REGISTERING OR INDICATING THE WORKING OF MACHINES; GENERATING RANDOM NUMBERS; VOTING OR LOTTERY APPARATUS; ARRANGEMENTS, SYSTEMS OR APPARATUS FOR CHECKING NOT PROVIDED FOR ELSEWHERE
- G07C9/00—Individual registration on entry or exit
- G07C9/20—Individual registration on entry or exit involving the use of a pass
-
- G—PHYSICS
- G07—CHECKING-DEVICES
- G07C—TIME OR ATTENDANCE REGISTERS; REGISTERING OR INDICATING THE WORKING OF MACHINES; GENERATING RANDOM NUMBERS; VOTING OR LOTTERY APPARATUS; ARRANGEMENTS, SYSTEMS OR APPARATUS FOR CHECKING NOT PROVIDED FOR ELSEWHERE
- G07C9/00—Individual registration on entry or exit
- G07C9/20—Individual registration on entry or exit involving the use of a pass
- G07C9/27—Individual registration on entry or exit involving the use of a pass with central registration
-
- G—PHYSICS
- G07—CHECKING-DEVICES
- G07C—TIME OR ATTENDANCE REGISTERS; REGISTERING OR INDICATING THE WORKING OF MACHINES; GENERATING RANDOM NUMBERS; VOTING OR LOTTERY APPARATUS; ARRANGEMENTS, SYSTEMS OR APPARATUS FOR CHECKING NOT PROVIDED FOR ELSEWHERE
- G07C2209/00—Indexing scheme relating to groups G07C9/00 - G07C9/38
- G07C2209/40—Indexing scheme relating to groups G07C9/20 - G07C9/29
- G07C2209/41—Indexing scheme relating to groups G07C9/20 - G07C9/29 with means for the generation of identity documents
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- Physics & Mathematics (AREA)
- General Physics & Mathematics (AREA)
- Management, Administration, Business Operations System, And Electronic Commerce (AREA)
Abstract
The present invention relates to the accreditation of participants to an event. Participants are invited to register, allowing an accreditation system (300) to collect information (325 and 320) from each of the participants. The accreditation system produces a non-valid pass for each of the participants, and the non-valid passes are issued to the participants. Upon arrival of a participant at, or proximate an event venue, the non-valid pass is validated. The validated pass typically serves as an identification and access control device to be worn by participants. Additionally, for foreign participants and before arrival of those participants, the accreditation system (300) sends a bulk visa request to an Immigration Authority (310), allowing the validated pass to serve as a visa.
Description
- The present invention relates generally to accreditation and, in particular, to accreditation of participants involved to an event.
- The purpose of an accreditation process is to certify entities as meeting a predefined standard. In the case of participants involved in an event, they need to be certified as meeting a predefined standard usually set by an Organising Committee of the event. The “participants” not only include the performers during the event, but also the staff, contractors, officials and press. Hence, every person involved in staging the event may require a level of accreditation. In certain events, even the visitors are required to be accredited for entry to the event, even though the predefined qualification standard is set as very low.
- The “event” may be a conference, with the participants including the speakers at the conference, the guests, exhibitors, organisers and contractors preparing the venue. The “event” may also be a political meeting or a sporting event.
- The “event” may alternatively be a security area, such as a military or research centre. The participants may include staff and visitors to such centres.
- Participants typically present their ‘qualifications’ to be involved in the event for accreditation. It is then determined whether those qualifications meet the predefined standards.
- Each participant whose qualification meets those standards is usually presented with an accreditation pass as proof to others that they have been accredited. The accreditation pass may entitle those participants to certain access rights and privileges during the event.
- It is an object of the present invention to provide an improved method of accrediting participants involved in an event.
- According to a first aspect of the invention, there is provided a method of accrediting participants to an event, said method comprising the steps of:
- collecting information from each of said participants;
- producing a non-valid pass for each of said participants;
- issuing respective non-valid passes to said participants; and
- upon arrival of each participant at, or proximate an event venue, validating said non-valid pass, thereby accrediting said participant.
- According to a second aspect of the invention, there is provided an apparatus for accrediting participants to an event, said apparatus comprising:
- means for collecting information from each of said participants;
- means for producing a non-valid pass for each of said participants;
- means for issuing respective non-valid passes to said participants; and
- upon a participant's arrival at, or proximate an event venue, means for validating said non-valid pass, thereby accrediting said participant.
- A preferred embodiment of the present invention will now be described with reference to the drawings, in which:
-
FIG. 1A is a flow diagram of an accreditation process; -
FIG. 1B is a flow diagram of sub-steps of the registration set-up step of the accreditation process shown inFIG. 1A ; -
FIG. 1C is a flow diagram of sub-steps of the registration step of the accreditation process shown inFIG. 1A ; -
FIG. 2 shows the accreditation system and elements interacting with the accreditation system; and -
FIG. 3 shows the accreditation system implemented on a distributed computer system. -
FIG. 1 shows anaccreditation process 200 performed by an accreditation system 300 (FIG. 2 ) for accrediting of participants to obtain privileges during an event. For ease of explanation, the steps of the preferred embodiment are described with reference to an athletics event. However, it is not intended that the present invention be limited to the described method. - For an athletics event, the participants include the athletes and their trainers, officials, people involved in the Opening Ceremony, organisers, media representatives, guests, as well as staff, contractors and volunteers responsible for various supporting functions.
- The
accreditation process 200 starts instep 210, where a registration set-up is performed. The registration set-upstep 210 consists of a number of sub-steps shown inFIG. 1B .Sub-step 211 defines functions and privileges, andsub-step 212 links the privileges to the functions. A privilege describes the rights to which every participant with that privilege is entitled. They include access rights to one or more access-controlled zones or venues, and rights to use transport and meal facilities. A function describes the role performed by the participants during the event. - In
sub-step 213, participants are categorised in different collectives or function groups, thereby automatically inheriting privileges linked to that function. In the preferred embodiment, groups of participants are associated with one of a number of organisations. Such organisations are also identified insub-step 214. - Also forming part of the registration set-up
step 210 issub-step 215, where application forms are sent to participants. Application forms may be sent to the participants through their respective organisations. Participants may also be invited to register on-line through an appropriately configured web site. Referring toFIG. 2 , a link toqualification system 340 is also provided. In case of an Olympic games event, thequalification system 340 would be the Olympic Entries Qualification System, which is a computerised support application used to track and monitor the likely athletes in their particular sports and events. Thequalification system 340 provides to theaccreditation system 300 the particulars of all or some of the participants. In the case of the Olympic Entries Qualification System, it provides the particulars of the athletes only. - Initially, the
qualification system 340 provides to theaccreditation system 300 the particulars of all the athletes that potentially may be qualified to compete at the event. As the date of the event approaches, the list of athletes that may compete is refined by thequalification system 340, and updated in theaccreditation system 300. - Referring again to
FIG. 1A , theaccreditation process 200 continues to step 220 where participants are registered. Theregistration step 220 also consists of a number of sub-step shown inFIG. 1C .Sub-step 221 of theregistration step 220 consists of the recording of data of the participants into an accreditation database forming part of theaccreditation system 300. Referring toFIG. 2 , participants' data is gathered through returnedregistration forms 320 previously sent to the participants insub-step 215. Thesystem 300 creates a unique registration number for each participant. A digital photograph image of each participant is also captured and the image data is linked to the participant's data. The image capturing may be performed by scanning a paper photograph or by capturing a digital image directly using a digital camera. - In the preferred embodiment, the organisations record the participants' data, including the photograph image, and the data is entered into the accreditation database through an
electronic file 325 received from the organisation. - The
accreditation system 300 may also link to aPolice Authority 350, allowing security checks to be performed on participants. ThePolice Authority 350 responds with a security status. - Furthermore, in the preferred embodiment an
interface 311 is provided to agovernmental Immigration Authority 310. In a sub-step 222 (FIG. 1C ), theaccreditation system 300 sends visa requests to an Immigration Authority on behalf of participants from abroad once their participation has been confirmed. In the case of an Olympic event, participation is confirmed through the Olympic Entries Qualification System. Theimmigration department 310 replies to theaccreditation system 300 throughinterface 311 with a visa Authority. This provides participants travelling from abroad with an authority to travel to the country where the event is held. - Referring again to
FIG. 1A , theregistration step 220 is followed bystep 230 where non-valid accreditation passes are produced by theaccreditation system 300. - The passes may contain the following information:
- Accreditation number (in numerical and barcode form);
- Photograph image;
- GIVEN NAME, FAMILY NAME (Accreditation Name if different);
- Function;
- Organisation name;
- Zone Access; and
- Entitlements (such as food, transport seating access).
- In cases where the number of participants allowed in their particular area are limited, a two part pass is issued. For example, a limited number of support persons is allowed onto the track. Each support group manager is therefore given access for a limited number of his support staff.
- A first part containing the participant's personal details is issued to each of these participants, which are each of the reporters and photographers in the example. No privileges or minimal privilege information is contained on these first part passes.
- A number of second parts are issued to the organisation, named a responsible organisation in this case. In the example, the responsible organisation is the support organisation. The organisations apply for second part passes. The second part displays access privileges. The number of second parts issued is determined by the limitations of the particular participants allowed in those particular areas, which is typically less than the number of first parts issued. The responsible organisation is in charge of administering the distribution of the second part passes to the appropriate participants. This is typically done on a shift-by-shift basis and according to operational requirements. The two-part passes are only valid when both parts of the pass are used in conjunction with each other.
- In
step 235 the non-valid accreditation passes, which also includes first parts of two-part passes, are issued to the participants. Second part passes are issued to responsible organisations. For participants whose registration form and image have been received before a predetermined deadline, the non-valid accreditation passes are produced and issued to the participants in advance. For the remainder of the participants, their non-valid accreditation passes are issued to them on their arrival at the event, or at an airport for participants from abroad. It is noted that the issue of a non-valid accreditation pass to a participant does not automatically entitle the participant to be accredited. - Validation of each non-valid accreditation pass is performed in
step 250 to produce a valid accreditation pass. However, before the passes are validated, the participants go through astep 240 of verification. Typically, the data of the participant is verified and proof of identity may be required. - A non-valid accreditation pass is validated in
step 250 by updating the accreditation status of the participant on theaccreditation system 300, and laminating the accreditation pass into a security pouch. A validated accreditation pass serves as an identification and access control device to be worn by all participants. Therefore, the validated accreditation pass consists of a physical part, namely the accreditation pass itself once laminated, and a logical part being the participant's accreditation status, which has been updated on theaccreditation system 300. The updated status of the participant is also sent to an electronicaccess control system 330, thereby allowing theaccess control system 330 to allow the participant access according to the assigned privileges of each participant. - During the event, temporary passes may be issued to participants with a validated accreditation status on the
accreditation system 300. The temporary passes provide to such participants temporary privileges not granted by their regular validated pass, or the same privileges to those participants who have temporarily misplaced their accreditation pass. These temporary passes are typically valid for one day and would include a date for which it is valid. Day passes typically would not include a photograph image. - The
accreditation system 300 may be specially constructed for the required purposes, or may comprise a general-purpose computer or other device selectively activated or reconfigured by a computer program stored in the computer. The steps presented herein are not inherently related to any particular computer or other apparatus. Various general-purpose machines may be used with programs in accordance with the teachings herein. Alternatively, the construction of more specialized apparatus to perform the required method steps may be appropriate. - In the preferred embodiment, and as illustrated in
FIG. 3 , theaccreditation system 300 comprises a number ofcomputer modules computer modules computer modules servers personal computers 430 which are physically located at a number of different locations. For example, computer modules may be located at the entrance to theevent 440, registration centres 450, 460 and anairport 470. - Preferably copies of the accreditation database are kept on more than one of the
servers - The foregoing describes only one embodiment of the present invention, and modifications and/or changes can be made thereto without departing from the scope and spirit of the invention, the embodiment(s) being illustrative and not restrictive.
Claims (6)
1-10. (canceled)
11. Apparatus for accrediting participants to an event, said apparatus comprising:
means for collecting information from each of said participants;
means for recording the information in an accreditation system;
producing means for producing a non-valid pass for each of said participants;
issuing means for issuing the respective non-valid passes to said participants; and
validating means for validating said non-valid pass for such a participant upon the participant's arrival at, or proximate an event venue, thereby accrediting said participant, wherein the non-valid pass is issued prior to the participant's arrival and the participant presents the non-valid pass for validation upon such arrival, or else the non-valid pass is issued to the participant upon such participant's arrival so that the non-valid, issued pass can then be validated, and wherein the validating means of the non-valid, issued pass includes:
means for updating the accreditation status of the participant in the accreditation system; and
means for laminating the pass in a security pouch, wherein the laminated pass includes a photograph of the participant to provide a physical form of validation, so that the participant is granted access to the event responsive to identifying the pass in the security pouch as worn by the participant, and wherein the pass is for access to the event and not for access to repeated instances of the event.
12. The apparatus of claim 11 , further comprising:
for foreign participants and before arrival of said participants, means for sending a bulk visa request to an Immigration Authority; and
means for receiving a visa status from said Immigration Authority, allowing said validated pass to serve as a visa.
13. The apparatus of claim 11 , further comprising:
means for ascribing an accreditation class to each of said participants; and
means for ascribing privileges to each of said accreditation classes.
14. The apparatus of claim 11 , wherein said apparatus is a distributed system comprising interconnected servers and workstations.
15. The apparatus of claim 11 , wherein the non-valid passes issued to the participants are issued by an organiser of the event, wherein the participant non-valid passes form a first portion of a valid pass and the participants include support staff associated with organisations supporting the event;
wherein the producing means is further for producing support organisation non-valid passes, wherein such a support organisation non-valid pass forms a second portion of a valid pass; and
wherein the issuing means is further for issuing the support organisation non-valid passes by the event organizer for distribution by said support organisations to selected ones of the participants associated with the respective support organisations, wherein the support organisation non-valid passes and the participant non-valid passes are issued in differing quantities, the quantity of support organisation non-valid passes being smaller than that of the participant non-valid passes, and wherein the validating means uses both the first and second portions of the pass.
Priority Applications (1)
Application Number | Priority Date | Filing Date | Title |
---|---|---|---|
US12/061,042 US20090039152A1 (en) | 2000-09-08 | 2008-04-02 | Apparatus for Accrediting Event Participants |
Applications Claiming Priority (2)
Application Number | Priority Date | Filing Date | Title |
---|---|---|---|
US09/657,956 US7373372B1 (en) | 2000-09-08 | 2000-09-08 | Method for accrediting event participants |
US12/061,042 US20090039152A1 (en) | 2000-09-08 | 2008-04-02 | Apparatus for Accrediting Event Participants |
Related Parent Applications (1)
Application Number | Title | Priority Date | Filing Date |
---|---|---|---|
US09/657,956 Continuation US7373372B1 (en) | 2000-09-08 | 2000-09-08 | Method for accrediting event participants |
Publications (1)
Publication Number | Publication Date |
---|---|
US20090039152A1 true US20090039152A1 (en) | 2009-02-12 |
Family
ID=39361712
Family Applications (2)
Application Number | Title | Priority Date | Filing Date |
---|---|---|---|
US09/657,956 Expired - Lifetime US7373372B1 (en) | 2000-09-08 | 2000-09-08 | Method for accrediting event participants |
US12/061,042 Abandoned US20090039152A1 (en) | 2000-09-08 | 2008-04-02 | Apparatus for Accrediting Event Participants |
Family Applications Before (1)
Application Number | Title | Priority Date | Filing Date |
---|---|---|---|
US09/657,956 Expired - Lifetime US7373372B1 (en) | 2000-09-08 | 2000-09-08 | Method for accrediting event participants |
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Country | Link |
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US (2) | US7373372B1 (en) |
Cited By (1)
Publication number | Priority date | Publication date | Assignee | Title |
---|---|---|---|---|
US20230033843A1 (en) * | 2021-08-02 | 2023-02-02 | Toshiba Tec Kabushiki Kaisha | Security management apparatus |
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-
2000
- 2000-09-08 US US09/657,956 patent/US7373372B1/en not_active Expired - Lifetime
-
2008
- 2008-04-02 US US12/061,042 patent/US20090039152A1/en not_active Abandoned
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US4882779A (en) * | 1984-04-12 | 1989-11-21 | Pengeinstitutternes Kobe - Og Kreditkortaktieselskab | Apparatus for communicating with data systems and a method of communicating with data systems |
US4851651A (en) * | 1986-03-25 | 1989-07-25 | Electronique Serge Dassault | Automatic programmer and dispenser of microcircuit cards |
US5241600A (en) * | 1991-07-16 | 1993-08-31 | Thinking Machines Corporation | Vertification system for credit or bank card or the like |
US5432864A (en) * | 1992-10-05 | 1995-07-11 | Daozheng Lu | Identification card verification system |
US5724520A (en) * | 1993-06-08 | 1998-03-03 | Anthony V. Pugliese | Electronic ticketing and reservation system and method |
US5841886A (en) * | 1993-11-18 | 1998-11-24 | Digimarc Corporation | Security system for photographic identification |
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US5598477A (en) * | 1994-11-22 | 1997-01-28 | Pitney Bowes Inc. | Apparatus and method for issuing and validating tickets |
US6035280A (en) * | 1995-06-16 | 2000-03-07 | Christensen; Scott N. | Electronic discount couponing method and apparatus for generating an electronic list of coupons |
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Publication number | Priority date | Publication date | Assignee | Title |
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US11887426B2 (en) * | 2021-08-02 | 2024-01-30 | Toshiba Tec Kabushiki Kaisha | Security management apparatus |
Also Published As
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US7373372B1 (en) | 2008-05-13 |
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Legal Events
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STCB | Information on status: application discontinuation |
Free format text: ABANDONED -- FAILURE TO PAY ISSUE FEE |